Privacy Policy

Last updated: December 23, 2025

This Privacy Policy explains how MindForge Ukraine LLC, a company operating in the field of digital marketing and software-based solutions (the “Company”, “we”, “us”), processes personal data in connection with the website https://mindforge-digital.com (the “Website”).

1. Data Controller

MindForge Ukraine LLC
Ukraine
Email: [email protected]

2. Nature of the Website

The Website is intended exclusively for business-to-business and professional communication. The Company does not offer consumer-facing services, products, or content through the Website.

The Company reserves the right to restrict or block access to the Website in case of misuse, security threats, or unlawful activity.

3. Categories of Personal Data

We may process the following personal data voluntarily submitted via the contact form:

name;
business email address;
company name (if provided);
message content;

In addition, limited technical data (such as IP address, timestamps, and browser metadata) may be processed automatically solely for security, diagnostics, system integrity, and abuse-prevention purposes.

4. Purpose of Processing

Personal data is processed strictly and proportionately for the following purposes:

responding to inbound business inquiries;
evaluating potential cooperation or service requests;
conducting professional communication related to digital marketing or software-based services.

No personal data is used for automated decision-making, profiling, or behavioral analysis.

Personal data is not used for marketing communications, newsletters, or unsolicited outreach.

5. Legal Basis

Processing is carried out on the basis of:

the legitimate interests of the Company in conducting B2B communications (Article 6(1)(f) GDPR); and/or
steps taken at the request of the data subject prior to entering into a contractual relationship (Article 6(1)(b) GDPR).

Where applicable, processing is performed in compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and the Law of Ukraine “On Personal Data Protection.”

6. Data Retention

Personal data is retained only for as long as necessary to:

respond to the inquiry;
maintain reasonable and proportionate business records; or
comply with applicable legal obligations.

Data is not retained for marketing or unrelated secondary purposes.

7. Data Disclosure and Processors

The Company does not sell, rent, or monetize personal data.

Personal data may be processed by carefully selected technical service providers (including hosting, email infrastructure, and security providers) solely for operational purposes and subject to contractual confidentiality and data-protection obligations.

8. International Data Processing

Personal data may be processed outside Ukraine or the European Union only where required for technical or operational reasons and subject to appropriate safeguards consistent with applicable data-protection laws.

9. Data Subject Rights

Data subjects have the following rights regarding their personal data:

access to your personal data;
rectification or erasure;
restriction of or objection to processing.

Requests may be submitted to: [email protected]

You also have the right to lodge a complaint with a competent supervisory authority, where applicable.

10. Cookies

The Website uses only strictly necessary cookies required for core functionality, security, and system integrity.

The Company does not use:

analytics cookies;
advertising cookies;
tracking or profiling technologies.

11. Security Measures

The Company implements reasonable technical and organizational measures designed to protect personal data against unauthorized access, loss, or disclosure.

12. Minors

The Website is not intended for individuals under the age of 16, and the Company does not knowingly process personal data of minors.

13. Updates

This Privacy Policy may be updated from time to time. The current version is always published on the Website.